Factory audit

The Hujia supply chain audit is a comprehensive evaluation system established by Hujia Hotel Group to ensure the quality of purchased products and regulate the compliant operation of suppliers. It mainly covers key aspects such as qualifications, quality, compliance, and delivery, aiming to select high-quality suppliers and guarantee the stability and security of hotel operation services. 

I. Core Audit Dimensions

1. Supplier Qualifications and Compliance

Verify the legality and validity of basic qualifications such as business licenses and production permits to ensure that the suppliers have the legal right to operate. 

Provide relevant industry certifications, such as product environmental certification (OEKO-TEX) and quality management system certification (ISO9001), which comply with sustainable development requirements. 

Review the relevant proof of financial stability and assess the performance capability of the suppliers in maintaining long-term cooperation. 

2. Product Quality and Technical Standards

The product specifications must strictly conform to the requirements set by Home Inn, covering key indicators such as size, material, performance, fire resistance rating, etc. (such as the comfort level of the mattress, fabric type, etc.). 

Verify the product inspection reports, certificates of conformity, and other supporting documents. For those that were tested by an external agency, it is necessary to confirm the qualifications of the testing institution and the validity of the reports. 

Evaluate the production process and quality control procedures to ensure product consistency and stability. For non-conforming products, there should be clear identification, isolation, and disposal procedures. 

3. Social Responsibility and On-site Management

Labour Rights: It is necessary to sign legal employment contracts with employees, pay wages on time and in full, contribute to social security, abide by working hours and rest and vacation regulations, and prohibit child labour and forced labour. 

Work Safety: Establish a safety production responsibility system, equip with complete safety protection facilities, conduct regular employee safety training and emergency drills, and ensure that the environment and hygiene in workshops, warehouses, etc. meet standards. 

Environmental Protection: Pollution prevention and control facilities are operating normally, pollutant emissions meet standards, hazardous waste is disposed of in accordance with regulations, and the use of recyclable materials is encouraged, along with the implementation of energy conservation and emission reduction measures. 

4. Delivery and after-sales service capabilities

Evaluate production capacity and capacity planning to ensure that they can meet the purchasing volume and delivery cycle requirements of Home Inn. The logistics distribution plan should be efficient and controllable. 

Establish a complete after-sales service system, provide product warranty services, and be able to respond promptly and solve complaints and quality issues. 

Supply chain traceability: Clearly define the procurement channels for raw materials, properly register and manage subcontractors, and ensure full chain traceability. 

Authentication process 

Audit Process

Preparation Phase: Suppliers submit applications and qualification documents, product information, etc.; The company forms an evaluation team and develops an audit plan and standards. 

Document review: Review qualification certificates, quality system documents, production records, inspection reports, etc., to confirm the authenticity and validity of the materials. 

On-site audit: Conduct on-site visits to the production workshop, warehouse, and office area, verify production facilities, on-site compliance, and the implementation of quality control; randomly interview employees to understand the actual management situation. 

Comprehensive assessment: Score based on dimensions such as qualifications, quality, compliance, and delivery, publicly announce the evaluation results, and accept supplier appeals and re-examinations. 

Post-management: Qualified suppliers sign cooperation contracts and establish files; during the cooperation period, regular performance evaluations are conducted to promote continuous improvement. 

Key Audit Considerations

The materials need to be systematically collected in advance to ensure that documents such as business licenses, certification certificates, production records, and payroll and attendance records are complete and traceable. 

At the site, it is necessary to conduct a thorough inspection of potential safety hazards, including fire protection facilities, equipment protection, and chemical management, to ensure compliance with regulatory requirements. 

The product quality should be consistent with the samples and the specification documents. The test report should cover the key testing items to avoid quality deviations. 

A continuous improvement mechanism needs to be established. For the problems identified during the audit, timely corrective measures should be formulated and the implementation process should be tracked.