Supplier Audit

1、 General requirements:

Does the company keep current versions of all applicable laws and regulations?

Does the company regularly collect applicable laws and regulations?

3. Does the company keep the current version of the signed regulations?

4. When different regulations and standards involve the same issue, does the company adopt the strictest terms?

2、 Child labor:

Does the company have a clear recruitment procedure and take effective measures to identify the age and age documents of workers?

2. Does the company keep personnel files for all workers, including copies of age documents and entry dates?

3. Does the company establish a list of underage workers and job positions, handle underage worker registration and arrange regular health check ups, and arrange for them to engage in dangerous or harmful work?

4. Are workers aware of the company's policies and procedures prohibiting child labor and protecting underage workers?

5. If child labor is found, will the company take appropriate remedial measures and notify the local labor department?

3、 Forced labor:

1. Are workers aware of the terms of the labor contract and company regulations, and do they understand the right to free employment?

2. Does the company keep the original copies of workers' documents? Do workers need to pay a deposit?

3. Do workers have large or long-term borrowing relationships with companies, and are there any other ways of repaying debts besides using work as collateral?

Can workers receive full wages when they leave the company through a reasonable resignation application?

5. Do workers restrict their freedom of movement, such as not being able to leave the factory or dormitory after work?

6. Does the company force workers to work overtime, and failure to do so may result in fines or dismissal?

7. Does the company's security monitor, threaten or force workers to work, and restrict their freedom of movement?

8. Does the company use prisoners or labor camps, or use prisons or labor camps as subcontractors?

4、 Health and Safety:

Has the company appointed a senior management representative to be responsible for the company's safety and health work? Has a security responsibility system been established, assigning security responsibilities to supervisors at all levels and providing them with appropriate training?

2. Does the company hire external security experts to conduct regular safety and health audits and evaluations, and provide professional advice?

3. Does the company develop appropriate and effective safety and health plans and procedures, communicate them to workers, and effectively implement them?

4. Does the company establish reward and punishment measures to encourage workers to comply with the company's safety and health regulations and labor discipline?

5. Does the company regularly inspect its factory buildings and equipment, such as factory structures, fire exits, fire-fighting equipment, machine safety devices, lifting equipment, boilers and pressure vessels, hazardous chemical warehouses, emergency lighting equipment, and personal protective equipment, etc., to ensure that the safety and hygiene of the workplace comply with legal requirements?

Does the company regularly test the air quality in the workplace, especially in toxic and hazardous areas such as paint and electroplating workshops?

7. Does the company establish reasonable procedures for reporting and investigating work-related injuries and accidents, take appropriate corrective measures, and maintain reasonable records?

Has the company experienced any major accidents in the past year, such as fires, work-related injuries, or warnings or penalties from government departments for violating safety regulations?

9. Does the company regularly provide necessary safety and health training for workers, so that they understand the occupational hazards in their work and can take reasonable protective measures when necessary. For example, how to safely use machinery and equipment, how to use fire extinguishers, how to alarm, how to safely evacuate, how to use emergency equipment, how to use personal protective equipment, and so on?

10. Does the company regularly hold fire drills, including fire extinguishing drills and evacuation drills? Do workers have the "three skills" (being able to call the police, evacuate, and use fire extinguishers)? How far is the company from the nearest fire brigade?

11. Does the company provide sufficient first aid equipment for workers, and is there a first aid kit and trained first aid personnel in every workplace? How far is the company from the nearest hospital?

12. Does the company provide clean toilets for workers, separate men and women, and ensure that the number of toilets meets recognized standards?

13. Does the company provide clean and hygienic drinking water for workers, and are there any restrictions on workers' drinking water?

If the company provides a canteen, does it meet safety and hygiene standards, and is the food stored in hygienic equipment?

If the company provides dormitories, does the area of the workers' dormitories meet basic needs, are men and women separated, is the dormitory environment safe, hygienic, and clean, is it away from noisy places, is there good ventilation and lighting, and is it suitable for workers to rest?

5、 Freedom of Association and Collective Bargaining Rights:

1. Does the company establish a union or similar organization representing workers, such as a workers' union, welfare union, or recreational union?

Has the worker representative been elected, the list published, and recognized by the workers?

Does the company support the activities of worker representatives, such as providing venues, funds, and time?

4. Do worker representatives hold regular and irregular meetings with company management representatives to discuss issues of concern to workers and keep meeting minutes?

5. Does the company engage in collective bargaining with worker representatives, sign collective bargaining agreements, and communicate them to workers?

Does the company discriminate against worker representatives, do worker representatives enjoy equal job opportunities, and can they visit workers in the workplace without restrictions?

Has the company experienced any strikes or protests in the past two years? If so, what is the reason and how should it be handled?

6、 Discrimination:

Does the company's policies, procedures, and guidelines contain discriminatory provisions?

2. Does the company engage in discriminatory behavior in its daily operations?

3. Are there any age, gender, or other restrictions on company recruitment?

Is the company's salary and compensation policy equal to equal pay for equal work and gender equality?

What are the standards for the company to decide on employment, salary, promotion, dismissal, retirement, and other matters?

6. Has the company established clear procedures and designated personnel to handle complaints of discrimination and sexual harassment?

7. In the event of discriminatory behavior or sexual harassment, how do workers file complaints?

7、 Disciplinary measures:

Does the company allow corporal punishment and insulting punishment measures?

2. Has the company engaged in any behavior of beating or scolding workers, and is it allowed for supervisors or security personnel to beat or scold workers?

3. Does the company have a clear reward and punishment system, is it reasonable and legal, and do workers understand these systems? How can a worker file a complaint and appeal against a punishment decision?

4. Are there written records and complete preservation of violations of factory regulations, discipline, and punishment by company workers?

5. If there is a phenomenon of beating or scolding workers, how can workers file complaints and appeals?

8、 Working hours:

Does the company keep complete and authentic records of workers' working hours?

2. What methods does the company use to record working hours? Can workers go to work or work overtime without recording working hours?

3. Do workers take at least one day off per week? Do workers have reasonable rest time during work hours?

4. Do workers' working hours comply with regulations and standards?

5. Does the company calculate and pay overtime wages to workers in accordance with regulations?

6. Do workers record their working hours separately for more than one position?

7. Do workers need to take their work out of the factory without recording their working hours?

8. Do workers need to complete a "quota" and work overtime without recording their working hours?

9. Does the company apply for a comprehensive calculation of working hours or flexible working hours system, and arrange reasonable rest for workers?

10. Does the company abuse the comprehensive calculation of working hours, flexible working hours, or collective bargaining agreements?

9、 Work remuneration:

Does the company provide complete and truthful salary information? Is it a piece rate salary system or a time-based salary system?

2. Does the standard working hour wage for workers meet the local minimum wage standard and meet their basic needs?

Does the company pay for 10 days of statutory holidays per year?

How long is the duration of temporary workers, apprentices, and probationary workers in the company, and how are their wages calculated and paid?

5. Does the company provide paid annual leave or pay equivalent wages to workers who have worked for at least one year?

Does the company provide at least 90 days of paid maternity leave for female workers?

7. Does the company provide social insurance for workers, including work-related injury insurance, pension insurance, medical insurance, unemployment insurance, and maternity insurance?

8. Has the company paid salaries on time and has there been any phenomenon of wage arrears?

9. Have the workers received the salary list, understood the calculation method of wages, and can they check and calculate their own wages?

How are wages paid to laid-off and laid-off workers?

11. Does the company experience prolonged work stoppages due to material shortages, and how does the company calculate work stoppage wages?

12. If workers violate factory regulations, will they be punished by deducting wages?

13. Do workers sign labor contracts with workers in a timely manner, and can workers keep a copy of the labor contract?

10、 Policy:

Is the company's social responsibility policy in line with its industry, products, services, and customer expectations?

2. Is the social responsibility policy formulated, approved, signed, and publicly released by the company's top management?

Does the social responsibility policy include 3 commitments, 2 public commitments, and 1 document?

4. Does the commitment of social responsibility policies conform to the actual situation of the company and reflect the basic principles of corporate social responsibility?

5. Do company employees know and understand social responsibility policies? Can workers obtain relevant policy documents?

11、 Management review:

Does the top management of the company conduct regular management reviews and are there written review results?

2. Is there a record of management review and does it reflect continuous improvement?

How is the scope and scope of each management review determined? Have you avoided the main issue?

4. Is the management review just a formality? Have problems been effectively identified and solutions proposed?

5. Have the plans and proposals proposed in the management review been approved by senior managers and implemented by relevant departments?

12、 Company representative:

1. Has the company appointed a senior manager as the management representative and authorized him to establish and implement a social responsibility management system?

2. Does the representative of the company's management clearly understand and comprehend their responsibilities and authorities?

3. Have workers elected their representatives, and do worker representatives have the authority to communicate with senior management on behalf of workers?

4. Have both the company's management representatives and worker representatives received necessary training, and are they aware of the requirements of standards and regulations?

Do company employees know who is the management representative and who is the worker representative? Do you understand their roles and responsibilities?

13、 Planning and Implementation:

1. Do company employees understand the requirements of standards and relevant regulations, and does management understand their respective responsibilities and authorities?

Does the company arrange regular training to ensure that all employees understand the content and requirements of the social responsibility management system?

3. Are the responsibilities and authorities of each department and level of management in the company clearly defined and documented, and is the division of responsibilities reasonable?

4. Does the company have a regular departmental audit plan and effectively implement it?

5. Does the company establish a checklist and keep detailed audit records?

6. Have all non conformities been notified to responsible units and personnel and corrective measures taken, and have follow-up audits been conducted?

Has the departmental audit effectively identified issues with the management system and company operations?

8. Is the audit report used for management review?

14、 Monitoring of suppliers/subcontractors/sub suppliers:

Has the company established a reasonable procedure for evaluating and selecting suppliers/subcontractors?

Does the company require suppliers/subcontractors to sign a social responsibility commitment letter?

3. Does the company arrange for representatives to visit or audit suppliers/subcontractors, and keep relevant evidence?

4. Does the company evaluate the social responsibility performance of suppliers/subcontractors and select them based on this?

5. Does the company keep records of all suppliers/subcontractors, including names, addresses, commitment letters, and regular monitoring records?

How does the company handle suppliers/subcontractors who seriously violate standards? How to assist suppliers/subcontractors in taking measures?

Does the company use domestic workers as suppliers or subcontractors? If so, what special steps has the company taken?

15、 Handling doubts and taking corrective actions:

Has the company established and effectively implemented a complaint procedure, such as setting up a suggestion box?

2. Are the company's supervisors and workers aware of the company's complaint policy and procedures? Will the complainant be punished?

3. Has the company received any queries or complaints from employees or other stakeholders and kept records?

4. Does the company promptly investigate the doubts and complaints received and inform the complainants of the investigation results?

5. Is there evidence to suggest that the company has taken appropriate corrective and preventive measures and communicated them to the complainant?

6. Verify whether the complainant is familiar with the complaint handling process and whether they are satisfied with the complaint handling results?

7. If workers work overtime without overtime pay and the company has not received any complaints or doubts in this regard, how should we follow up?

16、 External communication:

Has the company established policies and procedures for external communication and designated a person to be responsible for external communication?

2. Does the company keep a copy of local stakeholders' contact information?

3. Does the company develop and implement a plan for external communication, and does it keep records of external communication?

What information does the company provide to stakeholders? Do you provide the results of management review and supervision activities?

5. Does the company publicly disclose the annual report and SA8000 certificate of SA8000 certification?

17、 Verification channel:

1. Which stakeholders does the company sign contracts related to social responsibility with?

2. Which customers or retailers does the company sign a social responsibility commitment letter with?

3. Have these clients conducted on-site inspections of the company's social responsibility performance and working conditions?

4. Which clients' social responsibility commitments require monitoring of the working conditions of suppliers and subcontractors?

How does the company monitor the social responsibility performance of suppliers and subcontractors through procurement contracts?

6. Does the company provide relevant information and access to information to stakeholders in accordance with contractual requirements?

18、 Record:

1. Are the records kept by the company sufficient and complete?

2. Are company records properly kept and are they lost?

3. Are company records authentic?

4. Are company records updated in a timely manner?